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NIH Public Access Policy  

Last Updated: Jul 28, 2014 URL: http://libraryguides.umassmed.edu/ScholarlyCommunications Print Guide RSS UpdatesEmail Alerts

NIH Public Access Policy Print Page
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General Information

The NIH Public Access Policy requires all NIH funded researchers to submit or have submitted for them an electronic copy of their final peer-reviewed manuscript to PubMed Central. The manuscript will be made publicly available no later than 12 months after the official date of publication. PubMed Central (PMC) is a digital repository maintained by the National Library of Medicine.

The NIH has released comprehensive guidance on these new rules including answers to Frequently Asked Questions.

Many journals submit articles to PubMed Central on behalf of authors. If you publish your article in one of these journals, you do not need to do anything to comply with the submission requirement. A complete list of these journals is available at http://publicaccess.nih.gov/submit_process_journals.htm.

Librarians at the Lamar Soutter Library are available to help University of Massachusetts Medical School researchers by answering questions about the new law, helping with copyright questions, and providing training or assisting with using the NIH online submission system. For more information contact Sally Gore at 508-856-1966 or Sally.Gore@umassmed.edu.

 

CONFUSED?

Librarians at Lamar Soutter Library provide instruction on the NIH Public Access mandate and using My NCBI's My Bibliography tool for policy compliance.

Request a training today! 

 

Quick Reference

LSL Librarians have put together a one-page quick reference sheet with links to the policy, NIH procedures, and additional resource for compliance. 

 

SciENcv: My NCBI Curriculum Vitae Web Application

SciENcv is a new feature in My NCBI that helps users create an online professional profile that can be made public to share with others. In SciENcv users can document their education, employment, research activities, publications, honors, research grants, and other professional contributions. In addition, the SciENcv profile may include an ORCID® iD, when registered with ORCID.

Find out more here.

 

REMEMBER

As of Spring 2013, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. Submitting an RPPR with a non-compliant publication will generate an automated email notifying the grantee that the progress report includes citations that are out of compliance with the public access policy and requesting a response by a specified due date two weeks prior to the next budget start date. The non-competing continuation award will be delayed until a reply to the e-notification is received from the grantee with evidence of compliance or a satisfactory explanation. (Key Points, Sarli et al, 2013)

By Sfoerster (Own work) [CC-BY-SA-3.0 (http://creativecommons.org/licenses/by-sa/3.0)], via Wikimedia Commons

PLAN AHEAD!

It can take several weeks to get a PMCID number assigned to an article. If you have a progress report or grant application due on Friday, DO NOT expect that you can meet compliance requirements by starting the process on Thursday. 

Manuscripts can be submitted to the NIH Manuscript Submission System anytime after acceptance for publication. There's no need to wait until the last minute. 

 

Changes to the NIH Public Access Policy and the Implications to Awards

A mutli-part webinar (total running time approx. 90 minutes) that explains the changes to the NIH Public Access Policy and how reserachers and universities can insure compliance with the law is available on the NIH's YouTube Channel.

Visit NIH's YouTube Channel to see all 7 chapters.

 

Contact Us

UMMS Librarians can troubleshoot and provide training on the NIH Pubic Access Policy and the NCBI My Bibliogrpahy:

Sally Gore, MS, MS LIS
Research Librarian and Informationist
sally.gore@umassmed.edu
X6-1966

Lisa Palmer, MSLS, AHIP
Institutional Repository Librarian
lisa.palmer@umassmed.edu
X6-4368

Rebecca Reznik-Zellen, MA, MLIS
Head of Research and Scholarly Communication Services
rebecca.reznik-zellen@umassmed.edu
X6-6810

We're here to help!

 

BASIC STEPS

Fulfillment of the requirements of the NIH Public Access Policy involves 3 basic steps:

  1. Determine copyright and/or the publisher's policy for the article in question
  2. If necessary, deposit the manuscript and addtional files into the NIH Manuscript Submission System
  3. If necessary, approve the manuscript once it has been formatted for PubMed Central

Additionally, you must maintain a current "My Bibliography" listing within a "My NCBI" account.

Publisher Info

These links take you to information on specific publishers' websites regarding their policies on the NIH Public Access Mandate.

  • SPRINGER
    Use this form to request that Springer deposit a manuscript to PubMed Central on your behalf.
  • ELSEVIER
    The journals listed here submit the accepted author manuscript to Pubmed Central to be made publicly available 12 months after final publication.
  • NATURE
    The free service helps authors fulfill funding agency requirements, as well as institutional mandates.
  • CELL PRESS
    Funding body policies and agreements.
  • ACS, APA, CAMBRIDGE, NEJM, TAYLOR & FRANCIS, WILEY and more
    "Method D" - Publisher deposits the final peer-reviewed manuscript on behalf of the author. The Author must complete all remaining steps in the NIHMS in order for the submission to be accepted.
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