NIH Sharing provides resources on the policy and data sharing from the NIH.
A DMS Plan is an approximately 2-page document that outlines how research data will be managed, shared, and disseminated. NIH compliant DMS Plans should be approximately two pages and include information on the following elements: Data Type; Related Tools, Software and/or Code; Standards; Data Preservation, Access and Associated Timelines; Access, Distribution, or Reuse Considerations; and Oversight of Data Management and Sharing. Details on these elements, writing DMS Plans, and a DMS Plan template tool, DMPTool are available.
The policy encourages efforts to maximize appropriate sharing, but recognizes exceptions (i.e., legal, ethical, or technical reasons). These reasons must be communicated in the NIH DMS Plan. In addition, sharing plans must be communicated in informed consent documents. In the end, management processes for ALL data should be described in an NIH DMS Plan, but not all data must be shared.
Scientific Data are "the recorded factual material commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whether the data are used to support scholarly publications. Scientific data do not include laboratory notebooks, preliminary analyses, completed case report forms, drafts of scientific papers, plans for future research, peer reviews, communications with colleagues, or physical objects, such as laboratory specimens."
The NIH is promoting good data management practices to enable data reuse for future research studies and encourage reproducible research in the interest of public health.
Your research may be subject to other data management and sharing policies from the NIH or other funding sources or publishers. Data management and sharing policies related to the funding you are applying for will be listed in the funding opportunity announcement.
Non-compliance with an approved DMS Plan may be taken into account in for future funding decisions for the recipient institution.
The NIH encourages researchers to budget for help with certain data management and sharing activities. Keep in mind that all costs must be paid prior to the end of period of performance and peer reviewers will review the budget justification, but this commentary won't impact the score.
Allowable costs for data management and sharing should be included in the following ways depending on whether you are submitting your grant proposal with a detailed or modular budget:
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Portions of this guide are copied with permission from the The Ohio State University Health Sciences Library NIH Data Management & Sharing (DMS) Policy Guide and NYU Health Sciences NIH Data Management and Sharing Policy Guide.